Tags |
|
|
Links |
|
|
Other Added - Taking Time to Organize Your Office Projects
Many times business owners can have significant differences in management styles that can deter the growth of both the employees and the business.Employees can have differing needs that require differing methods of management as well. Problems arise when the management style of a business owner does not match the needs of the employees.There are two basic management styles that are also broken down into more minor
Pull the daily file folder in your tickler system and review the contents every day. When you have emptied the daily folder, put it behind the last day of the month. Repeat this process every day. At the end of the month, rotate the folder to the next month and start the same process over.
OFFICE PROCEDURE MANUAL
Your office team should work together to plan a hard copy procedures manual for your area.
Each
There are times when I really wonder what I should do. Like the time that a window was broken by a friend who installed it as a favor to a customer. Do I have a responsibility because I knew them? Where does my involvement start and end? I mean, I want to be a good guy, but I'm also in business to make a profit, not to lose money.To resolve the issue in my own mind, I think about the way that Randy Meitler, a metal artis
• Planner or notebook
• Outlook
• Tickler file
• Communicate with others in depth (if applies)
• Office Procedures Manual
Start with a planner that fits your needs. It doesn’t have to be expensive, but make sure it has room for notes. You may also use a spiral notebook or anything to take notes in. Put the date at the top of the page for easier referral. Always stick to one planner or one notebook. If you are looking for a note that you jotted down, you will have only one place to search!
If you use Outlook, it’s a good idea to also have a planner/notebook for quick notes, etc. You can transfer the information to Outlook at the end of each day and mark off the notes.
With your planner/Outlook, set up what projects should be done each day/weekly/monthly and follow up by placing any paper work/notes in a tickler file according to date. When I insert something in the tickler file, I also mark the task in Outlook with a capital T in parenthesis in the subject line. You will know immediately where to look for additional information for that particular project.
If you job share, at the end of each day send your partner an email message summing up what you did and what they need to do the next day. Your partner should do the same for you. Stick any notes, messages, etc. into the tickler file for the next day.
PUTTING TOGETHER A TICKLER FILE:
• 43 hanging folders
• Label 1-31 for days, 12 for months (same color)
• File in a convenient file drawer or use a portable file box
• Hang like a calendar (upcoming month first, days of the week of current month next, ending with monthly folders in back
• File papers requiring future action in current month by the day, or slip into a future month.
Remember that every task or project that is put into the tickler file also needs to be noted in Outlook or your planner. (I always put a (T) next to my Outlook/Calendar information.) When you look at your calendar, you will see immediately that there is information to go with it in your Tickler File.
Pull the daily file folder in your tickler system and review the contents every day. When you have emptied the daily folder, put it behind the last day of the month. Repeat this process every day. At the end of the month, rotate the folder to the next month and start the same process over.
OFFICE PROCEDURE MANUAL
Your office team should work together to plan a hard copy procedures manual for your area.
Each p
These 4 marketing myths can cause you to lose sales if you base your marketing decisions on them. But the related marketing tips I included with each myth will boost your sales if you act on them instead.Myth 1: People Always Buy Where They Get the Cheapest PriceIf this was true, only businesses that charge cheap prices would exist. Some people buy where they get the cheapest price. But most people are m
If you use Outlook, it’s a good idea to also have a planner/notebook for quick notes, etc. You can transfer the information to Outlook at the end of each day and mark off the notes.
With your planner/Outlook, set up what projects should be done each day/weekly/monthly and follow up by placing any paper work/notes in a tickler file according to date. When I insert something in the tickler file, I also mark the task in Outlook with a capital T in parenthesis in the subject line. You will know immediately where to look for additional information for that particular project.
If you job share, at the end of each day send your partner an email message summing up what you did and what they need to do the next day. Your partner should do the same for you. Stick any notes, messages, etc. into the tickler file for the next day.
PUTTING TOGETHER A TICKLER FILE:
• 43 hanging folders
• Label 1-31 for days, 12 for months (same color)
• File in a convenient file drawer or use a portable file box
• Hang like a calendar (upcoming month first, days of the week of current month next, ending with monthly folders in back
• File papers requiring future action in current month by the day, or slip into a future month.
Remember that every task or project that is put into the tickler file also needs to be noted in Outlook or your planner. (I always put a (T) next to my Outlook/Calendar information.) When you look at your calendar, you will see immediately that there is information to go with it in your Tickler File.
Pull the daily file folder in your tickler system and review the contents every day. When you have emptied the daily folder, put it behind the last day of the month. Repeat this process every day. At the end of the month, rotate the folder to the next month and start the same process over.
OFFICE PROCEDURE MANUAL
Your office team should work together to plan a hard copy procedures manual for your area.
Each
Your imagination is a powerful tool that you should leverage in mapping out your future. As previously discussed, your mind does not differentiate between what is real and what is imagined. There are three ways you can use your imagination as you begin your program of continuous improvement.1) Consciously shaping your daily activities to move you closer toward your goals. 2) Making changes in your environment that
If you job share, at the end of each day send your partner an email message summing up what you did and what they need to do the next day. Your partner should do the same for you. Stick any notes, messages, etc. into the tickler file for the next day.
PUTTING TOGETHER A TICKLER FILE:
• 43 hanging folders
• Label 1-31 for days, 12 for months (same color)
• File in a convenient file drawer or use a portable file box
• Hang like a calendar (upcoming month first, days of the week of current month next, ending with monthly folders in back
• File papers requiring future action in current month by the day, or slip into a future month.
Remember that every task or project that is put into the tickler file also needs to be noted in Outlook or your planner. (I always put a (T) next to my Outlook/Calendar information.) When you look at your calendar, you will see immediately that there is information to go with it in your Tickler File.
Pull the daily file folder in your tickler system and review the contents every day. When you have emptied the daily folder, put it behind the last day of the month. Repeat this process every day. At the end of the month, rotate the folder to the next month and start the same process over.
OFFICE PROCEDURE MANUAL
Your office team should work together to plan a hard copy procedures manual for your area.
Each
Without a shadow of a doubt, the easiest way to increase the bottom line of your business is to survey your clients.Now that my be your existing data base or to survey your target market, if you do not know what it is that people want to buy then How in the hell do you know what to sell to them.This statement seems logical “Ask your clients what they want and then sell it to them”But time after time people
• File in a convenient file drawer or use a portable file box
• Hang like a calendar (upcoming month first, days of the week of current month next, ending with monthly folders in back
• File papers requiring future action in current month by the day, or slip into a future month.
Remember that every task or project that is put into the tickler file also needs to be noted in Outlook or your planner. (I always put a (T) next to my Outlook/Calendar information.) When you look at your calendar, you will see immediately that there is information to go with it in your Tickler File.
Pull the daily file folder in your tickler system and review the contents every day. When you have emptied the daily folder, put it behind the last day of the month. Repeat this process every day. At the end of the month, rotate the folder to the next month and start the same process over.
OFFICE PROCEDURE MANUAL
Your office team should work together to plan a hard copy procedures manual for your area.
Each
Recently a number of couples I know are getting a divorce. One relationship ended because one of them found someone who met their needs more than their spouse did and another marriage is ending due to lack of passion. A third couple is calling it quits not because of one particular issue, but instead because of a building up of many little things that went unresolved and turned into one big problem. In each case, one of the par
Pull the daily file folder in your tickler system and review the contents every day. When you have emptied the daily folder, put it behind the last day of the month. Repeat this process every day. At the end of the month, rotate the folder to the next month and start the same process over.
OFFICE PROCEDURE MANUAL
Your office team should work together to plan a hard copy procedures manual for your area.
Each person can concentrate on their duties and projects, listing each procedure in great detail.
Follow up by having someone go through your procedure to make sure it is user friendly.
The Procedures Manual is time consuming but very rewarding and helpful. Anything done in your area will be in that book. It also impresses the “higher powers,” and beef’s up your resume.
If you have access to Outlook, I recommend that you become familiar with all it is capable of doing for you. If you take advantage of what Outlook can do for you, along with the tickler system and your regular files, you will be organized and prepared. It makes that broken printer and impossible workloads much easier to handle.
HTTP = HTML link (for blogs, profiles,phorums):
<a href="http://www.otheradded.com/article/41160/otheradded-Taking-Time-to-Organize-Your-Office-Projects.html">Taking Time to Organize Your Office Projects</a>
BB link (for phorums):
[url=http://www.otheradded.com/article/41160/otheradded-Taking-Time-to-Organize-Your-Office-Projects.html]Taking Time to Organize Your Office Projects[/url]
Related Articles:
A Manager's Guide to Managing Redundancy
Bookmark it:
|