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    Other Added - Managing Data Analysis in TQM Improvement Project - Tips to Cut Down 80% of Time Spent in Data Entry

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    up for a title of the spreadsheet. Let’s say we call it "Material Loss Report". In some case, team member use up more than 3 rows. Then several rows are left blank, the title is keyed in say in row 5. Then the first title is ke
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    This article is written for team member who are either not formally trained in using the MS Excel spreadsheet or not even read a training manual in using MS Excel. But they are required to deal with data collection and compilation in their routine job or in this TQM Improvement project.

    I am sharing this because as a facilitator to TQM Improvement Team, I have seen team members spend unnecessary time dealing with data collected and managing these data. To appreciate the content of this article, reader must understand the basics of MS Excel in terms of terminology, example; menu, scroll bar, cell, row and column etc. I am going to share with your some of the common mistake that my team members did without knowing they can cut down up to 80% of their time. Firstly, I like to cover the following topics.

    Layout of the worksheet

    Very often, the first row of the worksheet is used up for a title of the spreadsheet. Let’s say we call it "Material Loss Report". In some case, team member use up more than 3 rows. Then several rows are left blank, the title is keyed in say in row 5. Then the first title is key

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    on in their routine job or in this TQM Improvement project.

    I am sharing this because as a facilitator to TQM Improvement Team, I have seen team members spend unnecessary time dealing with data collected and managing these data. To appreciate the content of this article, reader must understand the basics of MS Excel in terms of terminology, example; menu, scroll bar, cell, row and column etc. I am going to share with your some of the common mistake that my team members did without knowing they can cut down up to 80% of their time. Firstly, I like to cover the following topics.

    Layout of the worksheet

    Very often, the first row of the worksheet is used up for a title of the spreadsheet. Let’s say we call it "Material Loss Report". In some case, team member use up more than 3 rows. Then several rows are left blank, the title is keyed in say in row 5. Then the first title is ke

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    data. To appreciate the content of this article, reader must understand the basics of MS Excel in terms of terminology, example; menu, scroll bar, cell, row and column etc. I am going to share with your some of the common mistake that my team members did without knowing they can cut down up to 80% of their time. Firstly, I like to cover the following topics.

    Layout of the worksheet

    Very often, the first row of the worksheet is used up for a title of the spreadsheet. Let’s say we call it "Material Loss Report". In some case, team member use up more than 3 rows. Then several rows are left blank, the title is keyed in say in row 5. Then the first title is ke

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    ake that my team members did without knowing they can cut down up to 80% of their time. Firstly, I like to cover the following topics.

    Layout of the worksheet

    Very often, the first row of the worksheet is used up for a title of the spreadsheet. Let’s say we call it "Material Loss Report". In some case, team member use up more than 3 rows. Then several rows are left blank, the title is keyed in say in row 5. Then the first title is ke

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    up for a title of the spreadsheet. Let’s say we call it "Material Loss Report". In some case, team member use up more than 3 rows. Then several rows are left blank, the title is keyed in say in row 5. Then the first title is keyed into cell B5. Let me illustrate what I meant as follows:-

    At Cell:B5,

    Date | Line # | Process Name | Loss qty |

    12/6/06 | 2 | Polishing | 231 |

    Data Entry Method

    Having properly designed layout in the spreadsheet would save a lot of time in data entry using some of the build in functions in MS Excel. An effective data entry would result in data accuracy and integrity which is very critical for an improvement project.

    Here is what I meant; Often, team members would move their cursor into the spreadsheet to do data entry within the format they created. It is not an issue when the spreadsheet is still small can contain not too many row or column. However, it will become very tedious when the number of row and column increases. Next issue is that data entry into the spreadsheet direct from the format will create data entry err

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