email account for professional correspondence.

Printing

1.) Before printing, decide on what paper to use. For Thank You letters, it is best to use high-grade card stock.

2.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Following Up

1.) Many prof

Thank you letters were once a standard of good manners and professionalism, but have declined in use in recent years. Periodically, they are received now only after a particularly nice gift or special assistance has been given. Unfortunately, often Thank you letters are simply not sent. These letters are essential, however, in maintaining good relationships.

When writing your Thank You Letters, follow this outline:

Format

1.) Use the Friendly format arrangement for Thank You Letters:

a. to the right side of the letter header place the return address

b. make two carriage returns

c. directly below the return address, place the date

d. make three carriage returns

e. do not include a reference line

f. begin your letter

g. indent the body paragraphs five spaces each

h. center the closing and signature so that the left-most character of each are justified to the center of the page if the paper were folded.

Wording

1.) Writing thank you letters can be boring…your boredom will show in your letter. Find a tape recorder and record some versions of the thank you removing the bored tone from your voice…you won’t regret it.

2.) Say something nice!!! Even if an aunt you don’t know gives you a satin picture of Elvis that will have trouble finding a place at a flea market, say something nice about it.

3.) Begin your letter with ‘Thank You...”

4.) Tell the reader for what you are thanking them…in the case of gifts, often they are sent by someone else or as one of many and the reader may not remember what they sent you...specify!

5.) Tell the reader how much the gesture meant to you.

6.) End by thanking the reader again.

Tone

1.) Keep your writing warm throughout the letter regardless of any personal feelings you may have. Do not be sarcastic or condescending.

Email

1.) With time being as critical to everyone as it is, sending a Thank You letter via email, once considered a faux pas, is now becoming increasingly more accepted.

a. Send your letter in the same format as you would for snail mail – this conveys to the reader that you took the time to create a professional correspondence.

b. Depending on the circumstances, send the message from the appropriate email account: personal email account for a personal correspondence, professional email account for professional correspondence.

Printing

1.) Before printing, decide on what paper to use. For Thank You letters, it is best to use high-grade card stock.

2.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Following Up

1.) Many prof

riage returns

c. directly below the return address, place the date

d. make three carriage returns

e. do not include a reference line

f. begin your letter

g. indent the body paragraphs five spaces each

h. center the closing and signature so that the left-most character of each are justified to the center of the page if the paper were folded.

Wording

1.) Writing thank you letters can be boring…your boredom will show in your letter. Find a tape recorder and record some versions of the thank you removing the bored tone from your voice…you won’t regret it.

2.) Say something nice!!! Even if an aunt you don’t know gives you a satin picture of Elvis that will have trouble finding a place at a flea market, say something nice about it.

3.) Begin your letter with ‘Thank You...”

4.) Tell the reader for what you are thanking them…in the case of gifts, often they are sent by someone else or as one of many and the reader may not remember what they sent you...specify!

5.) Tell the reader how much the gesture meant to you.

6.) End by thanking the reader again.

Tone

1.) Keep your writing warm throughout the letter regardless of any personal feelings you may have. Do not be sarcastic or condescending.

Email

1.) With time being as critical to everyone as it is, sending a Thank You letter via email, once considered a faux pas, is now becoming increasingly more accepted.

a. Send your letter in the same format as you would for snail mail – this conveys to the reader that you took the time to create a professional correspondence.

b. Depending on the circumstances, send the message from the appropriate email account: personal email account for a personal correspondence, professional email account for professional correspondence.

Printing

1.) Before printing, decide on what paper to use. For Thank You letters, it is best to use high-grade card stock.

2.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Following Up

1.) Many prof

t.

2.) Say something nice!!! Even if an aunt you don’t know gives you a satin picture of Elvis that will have trouble finding a place at a flea market, say something nice about it.

3.) Begin your letter with ‘Thank You...”

4.) Tell the reader for what you are thanking them…in the case of gifts, often they are sent by someone else or as one of many and the reader may not remember what they sent you...specify!

5.) Tell the reader how much the gesture meant to you.

6.) End by thanking the reader again.

Tone

1.) Keep your writing warm throughout the letter regardless of any personal feelings you may have. Do not be sarcastic or condescending.

Email

1.) With time being as critical to everyone as it is, sending a Thank You letter via email, once considered a faux pas, is now becoming increasingly more accepted.

a. Send your letter in the same format as you would for snail mail – this conveys to the reader that you took the time to create a professional correspondence.

b. Depending on the circumstances, send the message from the appropriate email account: personal email account for a personal correspondence, professional email account for professional correspondence.

Printing

1.) Before printing, decide on what paper to use. For Thank You letters, it is best to use high-grade card stock.

2.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Following Up

1.) Many prof

er regardless of any personal feelings you may have. Do not be sarcastic or condescending.

Email

1.) With time being as critical to everyone as it is, sending a Thank You letter via email, once considered a faux pas, is now becoming increasingly more accepted.

a. Send your letter in the same format as you would for snail mail – this conveys to the reader that you took the time to create a professional correspondence.

b. Depending on the circumstances, send the message from the appropriate email account: personal email account for a personal correspondence, professional email account for professional correspondence.

Printing

1.) Before printing, decide on what paper to use. For Thank You letters, it is best to use high-grade card stock.

2.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Following Up

1.) Many prof

email account for professional correspondence.

Printing

1.) Before printing, decide on what paper to use. For Thank You letters, it is best to use high-grade card stock.

2.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Following Up

1.) Many professional letters are, in reality, a correspondence used to ensure the doors of communication stay open between you and the reader. In many cases, the person to whom you are sending a letter is in a position to help your business.

a. Mark your calendar to contact the addressee again in a given time span.

b. With this second correspondence, ask to arrange a meeting.