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  • Other Added - The Writing Life: Tips for Effective Proofreading

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    ired. Take a break and start again later to ensure you are reading the entire piece when you are alert and focused.

    5. Spell check and grammar check are not your friends. If I took every recommendation of the spelling and grammar check features of my computer, my writing would be ridiculous. The computer doesn't have a brain or your expertise. These features are not going to substitute for word comprehension, flow of language or (in the case of writing

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    I love the feeling of accomplishment when I finish a written piece.

    I know it's finished when I have enough distance from what I have written to notice typos, syntax errors or clumsy phrases. Proofreading is an essential part of the writing process. If you are your own proofreader, you have to proofread on a different day than the day you finished writing. If you need to submit a piece on the day you finish writing it - get the services of a proofreader. I joined a writing critique group, which is one of the best decisions I have ever made.

    Here are some tips to improve your effectiveness as a proofreader:

    1. Separate your tasks. Do not proofread while writing. Set aside a separate day for proofreading, so you can get some psychological distance. The more emotionally or intellectually I am involved with a written piece, the easier it is to get involved reading and overlook otherwise noticeable typos, grammatical errors or clumsy phrases.

    2. Read the work out loud. This is the most important proofreading skill I have ever learned. When you read out loud you can hear the rhythm and cadence of the piece. If you stumble on a word, that may be a tongue-twister or evidence of weak writing. If you stop mid sentence, the idea may be confusing and may need to be restated. Obvious errors in grammar, subject/verb agreement and other problems will be easier to identify as you say the words.

    3. Change the font size or color. Almost as effective as reading out loud, this new visual appearance will help you spot mistakes that you might otherwise overlook.

    4. Work in short blocks of time. If you are working with a long piece, break up the task. Determine how long you can read before your concentration wanes. One of two factors contribute to a dip in concentration - either the writing is weak or you are tired. Take a break and start again later to ensure you are reading the entire piece when you are alert and focused.

    5. Spell check and grammar check are not your friends. If I took every recommendation of the spelling and grammar check features of my computer, my writing would be ridiculous. The computer doesn't have a brain or your expertise. These features are not going to substitute for word comprehension, flow of language or (in the case of writing d

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    ned a writing critique group, which is one of the best decisions I have ever made.

    Here are some tips to improve your effectiveness as a proofreader:

    1. Separate your tasks. Do not proofread while writing. Set aside a separate day for proofreading, so you can get some psychological distance. The more emotionally or intellectually I am involved with a written piece, the easier it is to get involved reading and overlook otherwise noticeable typos, grammatical errors or clumsy phrases.

    2. Read the work out loud. This is the most important proofreading skill I have ever learned. When you read out loud you can hear the rhythm and cadence of the piece. If you stumble on a word, that may be a tongue-twister or evidence of weak writing. If you stop mid sentence, the idea may be confusing and may need to be restated. Obvious errors in grammar, subject/verb agreement and other problems will be easier to identify as you say the words.

    3. Change the font size or color. Almost as effective as reading out loud, this new visual appearance will help you spot mistakes that you might otherwise overlook.

    4. Work in short blocks of time. If you are working with a long piece, break up the task. Determine how long you can read before your concentration wanes. One of two factors contribute to a dip in concentration - either the writing is weak or you are tired. Take a break and start again later to ensure you are reading the entire piece when you are alert and focused.

    5. Spell check and grammar check are not your friends. If I took every recommendation of the spelling and grammar check features of my computer, my writing would be ridiculous. The computer doesn't have a brain or your expertise. These features are not going to substitute for word comprehension, flow of language or (in the case of writing

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    ammatical errors or clumsy phrases.

    2. Read the work out loud. This is the most important proofreading skill I have ever learned. When you read out loud you can hear the rhythm and cadence of the piece. If you stumble on a word, that may be a tongue-twister or evidence of weak writing. If you stop mid sentence, the idea may be confusing and may need to be restated. Obvious errors in grammar, subject/verb agreement and other problems will be easier to identify as you say the words.

    3. Change the font size or color. Almost as effective as reading out loud, this new visual appearance will help you spot mistakes that you might otherwise overlook.

    4. Work in short blocks of time. If you are working with a long piece, break up the task. Determine how long you can read before your concentration wanes. One of two factors contribute to a dip in concentration - either the writing is weak or you are tired. Take a break and start again later to ensure you are reading the entire piece when you are alert and focused.

    5. Spell check and grammar check are not your friends. If I took every recommendation of the spelling and grammar check features of my computer, my writing would be ridiculous. The computer doesn't have a brain or your expertise. These features are not going to substitute for word comprehension, flow of language or (in the case of writing

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    ntify as you say the words.

    3. Change the font size or color. Almost as effective as reading out loud, this new visual appearance will help you spot mistakes that you might otherwise overlook.

    4. Work in short blocks of time. If you are working with a long piece, break up the task. Determine how long you can read before your concentration wanes. One of two factors contribute to a dip in concentration - either the writing is weak or you are tired. Take a break and start again later to ensure you are reading the entire piece when you are alert and focused.

    5. Spell check and grammar check are not your friends. If I took every recommendation of the spelling and grammar check features of my computer, my writing would be ridiculous. The computer doesn't have a brain or your expertise. These features are not going to substitute for word comprehension, flow of language or (in the case of writing

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    ired. Take a break and start again later to ensure you are reading the entire piece when you are alert and focused.

    5. Spell check and grammar check are not your friends. If I took every recommendation of the spelling and grammar check features of my computer, my writing would be ridiculous. The computer doesn't have a brain or your expertise. These features are not going to substitute for word comprehension, flow of language or (in the case of writing dialogue) with dialects. I use them at the very end of the process, before I hit the SEND button, but I take the time to actually read the written words.

    6. Dictionary and writing handbooks are your friends. If you are not sure, look it up. That includes spelling, using the correct word or form of the word (affect or effect, that or which), grammar and punctuation. Dictionary.com has a thesaurus option and examples of MLA and other styles of citation can also be found online. If you're really serious, Strunk and White's Elements of Style belongs on your reference shelf.

    7. Check again and again. Some people find it helpful to read the document through once to check for clarity of language, a second time to spot spelling errors, a third time for grammatical errors and again for any numbers, formatting, footnote or bibliographical references.

    8. Read the piece backwards. This is excellent for content that has statistics or other number-intensive components. It works well for spotting spelling errors.

    9. Walk away from the piece. Yes, after you've done all that, put the piece away. This gives you one last chance to get some distance from the piece before you actually send it.

    10. Submit with confidence. I follow these steps until I am confident that the writing communicates the key message and that the reader will be impacted.

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